University of Wisconsin–Madison

End-of-Spring-Semester Teaching Resources

Submitting Final Grades in Canvas

The last day of Spring class is May 6, 2022, and the Grading Deadline for Spring ’22 is May 16th at 11:59 p.m.

  • Grade rosters will be created in the Faculty Center on Thursday, May 6th, and instructors will receive a notification email from the Office of the Registrar.
  • Final grade submissions are due May 16th at 11:59 p.m. Instructions are available for transferring grades from Canvas to the Faculty Center.
  • Request an extended grading exception:
    Instructors who have courses with two-hour summary block exams scheduled on the last three exam days may request a three-day extension to submit grades for those courses, if needed. You should log in to Faculty Center and check ‘My Final Exam Schedule’ to see if your course is scheduled in a summary block exam on the last three exam days; if it is not, you are ineligible for the extension and must submit grades by 11:59 p.m. on the date listed above. If you are eligible, please note that every effort should be made to adhere to the faculty-approved grading deadline. Exception requests should only be made if extenuating circumstances exist preventing you from meeting the original deadline. Per the Faculty Policy, instructors who are granted an exception are given an additional three days (72 hours) to submit their grades. The extended grade deadline is three days after the original deadline at 11:59 p.m

The Office of the Registrar’s dates webpage outlines important dates, and Grading FAQ. Those anticipating the need for technical assistance should plan to contact Learn@UW and Wisconsin School of Business Teaching and Learning Support ahead of time.

Preparing Final Exams

Questions about final exam policy? Here is the Midterm and Final Exam policy from the Office of the Registrar

The UW-Madison Course Success Self-Review site has step-by-step guidance and assessment alternatives to consider: Course Success: Assessment & Feedback. Also consider the School of Engineering’s Collaborative for Engineering Education and Teaching Effectiveness (CEETE) Assessment teaching resource.

Re-issue your Canvas courses for the Summer

Instructors will be able to access Canvas course shells for Summer semester on April 12. Enrollment for Summer courses begins on April 4, and courses are created in Canvas one week after enrollment begins based on data from the Student Information System (SIS).

Follow these guides to re-issue your Canvas course. (Note: We recommend you combine sections before adding content to your course.)

  1. Combine multiple sections into one Canvas course. Combining the enrollments from two or more sections into one course. This is also used for cross-listed courses.
  2. Copying content from a previous instance of this course. Reissuing from a previous semester’s Canvas course to the new semester.
  3. Publish your course! Students cannot access your course until you publish it.

Increase your Student Evaluation of Teaching (SET) Responses

Student Evaluations of Teaching (SET) is important for evaluating instructors for professional progression, course improvement, and instructor teaching. Here is advice to increase your SET responses rates from Verda Blythe, WSB Director for Assessment:

  • Log into AEFIS with your NetID credentials to complete.
  • THE SURVEY MATTERS – student feedback helps to improve the course and instructor teaching. Survey results are taken seriously by instructors, departments, and WSB.
  • THE SURVEY IS SHORT – only 13 questions. Give ~ 5 minutes in class for your students to complete the SET

Is your Student Evaluation of Teaching (SET) working?

Instructors can check the AEFIS dashboard to see that students are filling out the Student Evaluation of Teaching. If the evaluation period has begun, check to see that students are filling it out in sufficient numbers.

Trouble-shooting your SET

Try the following if students are not filling out the SET in your class:

  • Check that the SET is available, running, and configured correctly
  • Ask your students if they are having trouble finding or accessing the evaluation
  • Tell students that evaluations of teaching are important to improving the course over time, as well as for evaluating faculty for career progression.

For more information about the new SET survey see the WSB Intranet post by Joann Peck, Associate Dean of Teaching Innovation & Assessment.

Updates and New Information

  • Fall 2022 Instructional Memo

    The Fall 2022 Instructional Memo is now available; be informed about up-to-date COVID guidelines, the new campus Syllabus Template, midterm policy, make-up exam policy, and more…

  • Spring 2022 Instruction Guide

    As we prepare to resume more typical campus operations this fall, including offering primarily in-person instruction, the university continues to follow COVID-19 public health guidelines and recommendations. We are committed to providing safe, effective and engaged instruction and learning.

  • 2022 Spring Instructors’ Memo from the Office of the Dean

    To all WSB Instructors from Joann Peck, Associate Dean of Teaching Innovation and Assessment. Regarding: Teach Spring 2022 – Resources, Support, and Policies. Preparation Checklist for ALL Spring Instructors.

  • Reminder: Syllabus Requirements for 2022

    A reminder of Course Syllabus Requirements in 2022: review new syllabus requirements on the campus website, safety guidelines, learning outcomes, send final revised syllabus, syllabus compliance reviews, textbook information

Timely Teaching Posts

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    Support our inclusive campus culture by providing an accessible digital learning experience for your students WSB Instructors are making great strides to provide inclusive in-person learning environments. This inclusive behavior must extend into our digital …

  • Improve Course Inclusion with NameCoach in Canvas 

    “Taking the time to learn and correctly pronounce a person’s name is one simple — and important — way to respect and honor their identity,” says Gabe Javier, associate vice chancellor for student affairs in the areas of identity and inclusion.

  • Introduction to the Zoom Canvas Integration

    Zoom can now be accessed from Canvas in the Canvas menu. If you have been using Zoom for a while, this feature automatically allows your students access to your Zoom meetings, gives your students to access to cloud recordings.

  • Preparing for the First Day of Class

    Look through this list of considerations to prepare for the first day of your classes. Consider your Module 0, class schedule, communicating with students, and additional software requirements for your class